Viajis puts your clients' requests, your proposals and what's still to do on every trip in one place. Vika handles the repetitive work, and your team always makes the call.
Passports, contact details and private conversations pass through an agency every day. Viajis was designed to look after them.
The AI reads, organizes and suggests. Anything that costs money or commits a supplier waits until your team approves it.
Made for teams of two or three people with no IT department. It runs in the browser, so there is nothing to install.
Paste the WhatsApp conversation, the email or the client's PDF and Viajis structures the destination, dates, budget and travelers. Every source is kept with its extracted text, so you can check it in seconds.
Ask Vika to create a request, fill in missing details or update a proposal. Whatever is safe and reversible, she does straight away. Anything that costs money or commits a supplier waits for your approval, and it is all logged.
Type each traveler's details once: name, documents, preferences. They carry over to the flight, the hotel, the insurance, the transfers and every other service, with no copying and nothing forgotten.
Design the proposal in Proposal Studio and send the client a link. They can view it, comment, ask for changes and accept online. Save the layout as a template and reuse it on the next trip.
ID details, documents, travel history and preferences live on the client's record, not in the head of whoever took the call. Proposals move across a Kanban board and, when the client accepts, the Trip is created with its tasks ready.
Real Viajis screens, with demonstration data.
From client to trip, from deadlines to searches: what usually sits scattered across spreadsheets and inboxes is in one place.
Pick a client and see their requests, proposals and trips linked together on a relationship map where you can zoom, drag and open every card. There is also a stacked view for when you want to read calmly. Changes save themselves, with no save button.
Each proposal on its own line, with the dates that matter: validity, follow-up, flights, payments and the trip itself. View by quarter, month or week and filter down to what needs attention. The dates come from the Calendar.
Day, week, month, agenda and a trip timeline. Create events, tasks, meetings and reminders and drag to reschedule. Proposal deadlines, flights, trips and payments can appear on their own, depending on what the agency switches on.
It does not sync with Google or Outlook yet.
Search the suppliers the agency connects and take what you choose into the proposal. The price is confirmed before it goes in. For now it does not book: it prepares the option for your team to decide.
It is in acceptance testing. Availability depends on the suppliers each agency connects.
By WhatsApp, email, phone or form. You log it in Viajis exactly as it came in.
Destination, dates, budget and travelers get structured. All that's left is to confirm.
Build the trip, design the proposal in Proposal Studio and send it to the client.
Follow each proposal on the Kanban board until it's accepted. Once it is, the Trip is created with its tasks.
An agency holds ID documents, contact details and private conversations. That's why privacy sits in everyday settings instead of being left for later.
The starting retention periods can be adjusted by each agency to match its own legal obligations.
Underneath every request, attachment or proposal, Viajis runs on the same data-protection infrastructure that already processes invoices in production for InvoiceManager.AI.
Names, addresses, tax IDs, IBANs, booking references: two detection engines scan every file before its content becomes available — nothing to configure.
A file only becomes available after it passes analysis. If any step fails, access stays blocked by default — never the other way around.
Images are screened before they ever enter the system, with no manual step.
One agency's data is never visible to another — enforced at several layers, not just by configuration.
The same infrastructure already supports finding documents by content, in plain language, not just by filename — built and tested, on its way into the Viajis interface.
Viajis Media Library is Travel4Tech's shared privacy and file infrastructure, used by both Viajis and InvoiceManager.AI.
Viajis is being prepared for launch. Here is, plainly, what you can use today and what is still on the way.
Viajis handles the inbox, requests and proposals. Invoicing, travel-agency VAT and tax filings stay in the system your agency already uses.
The application is in European Portuguese. The client portal speaks Portuguese, English, Spanish, French and German.
Dates and scope may change before launch.
Launch is planned for December 2026. Get in touch and we'll show you Viajis with a real request from your agency.